Hours:
Monday - Friday -- 8am to 12 noon - 1pm to 5pm
Mission:
The mission of the Clerk and Recorders Office is to serve the public and to preserve the records of Jefferson County.
Services:
Elections, Land Records, Budgeting and Accounting, Recording/Filing of documents
- Application for a Birth Certificate
- Application for a Death Certificate
Available forms on line:
Filing and Recording Fees
TopDOCUMENT STANDARDS 7-4-2636 MCA
All documents that are acknowledged as having been executed prior to 4-28-07 are accepted for recording as a standard document. The fee will be $7.00 per page. Non-standard documents are charged $11.00 for 1st 5 pages of document and $7.00 per page thereafter.
Unless accompanied by the fee required in 7-4-2637, all documents submitted for recording must meet the following requirements:
- Margin requirements are: 3" at top of 1st page, at least 1" at top of all subsequent pages, 1" at bottom of each page, at least 1/2" on sides of each page.
- Include the name and mailing address of the person to whom the document is to be returned in the margin in the upper left-hand corner of the 1st page of each document which may be legibly printed in ink or typed. This must be within the 3" top margin and between the 1/2" side margins.
- Except for page numbers or other designations all margins must be clear of all markings. The document standards committee has determined that other designations may be:
- form numbers
- form names
- last date form updated
- fax transmittal information
- tribal information
- Initials
- Barcodes
- The document must be legibly printed or typed in blue or black ink in at least 10 point typeface on white paper of not less than 20 lb. Weight, on 8 1/2 x 11" or 8 1/2 x 14" paper. The document standards committee decided on the following: 1a of the law provides for a document to be legibly printed or typed in black ink and 1d of the law allows for handwriting to be in blue or black ink. This appears to be a conflict so we decided to allow legible printing in blue or black ink. Addresses of grantees must be in blue or black ink when legibly printed in. A whole document legibly printed in blue or black ink, meeting all other document standards, is a standard document. A whole document that is written in cursive is non-standard. If only the date is handwritten in cursive on a printed or typed form the document is standard.
- Provide the names of the parties to the conveyance on the 1st or 2nd page of any document with more than one page.
- Provide a description of the property. The document standards committee has determined that a legal description is required or the document may reference, as provided in 7-4-2613, any provision, statement, description, or other language or material that is contained in another properly recorded instrument and that is recorded in the same county as the instrument that is incorporating the language or material by reference is to be recorded.
A street address is not a description of the property. - Have all signatures, initials, dates, handwriting, or notary stamps in blue or black ink.
An officially certified court or other government document, whether from an in-state or out-of-state office, is exempt from the provisions of this section.
A document which includes highlighting is a non-standard document. Be sure to put in the note field of your program that the document contained highlights which may not show up on the scanned image and microfilm.
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7-4-2637. (Effective July 1, 2005) Fees for recording standard documents.
- Except as provided in 7-4-2631 and subsection (2) of this section, the fee
for recording a standard document that meets the requirements of 7-4-2636 is $7
for each page or fraction of a page.
- (2) The fee for recording a document that does not meet the requirements of 7-4-2636 is $11 for each page or fraction of a page for the first five pages or fractions of the pages and $7 for each subsequent page.
7-4-2632. Fee when recording done by mechanical means. Where recording is done by photographic or similar process, the county clerk and recorder shall charge $7.00 for each page or fraction of a page of the instrument for recording (deed, Mortgages, Contracts, Certificates of Location, affidavits of Labor & other Miscellaneous documents).
7-4-2614. Fee for recording military discharges and on copy, no fee, for additional copies certified or not certified, no fee.
7-4-2631. Fee for filing and indexing each writ of attachment,
execution, certificate of sale, lien, lis pendens, official bond, or
other instrument required by law to be filed and indexed, $5.00;
Fee for filing federal tax liens 44.6.104 ARM
- filing a notice of federal tax lien $7.00;
- filing any amendment, $7.00;
- filing a certificate of release, no fee;
- issuing a certificate of federal tax lien from the filing officer, $7.00.
Fee for filing of subdivision and townsite plats, $5.00 plus:
- for each lot up to and including 100, 50 cents:
- for each additional lot in excess of 100, 25 cents.
Fee for filing certificates of surveys and amendments thereto, $5.00 plus 50 cents per tract or lot.
70-22-109. Fee for filing corner recordation reports from surveyors, no fee.
82-1-105. Fee for filing geophysical exploration permits, $5.00.
Fee for copy of a record or paper:
- for the first page of any document, 50 cents, and 25 cents for each subsequent page; and
- for each certificate with seal affixed, $2.00.
Fee for administering an oath with certificate and seal, no charge.
Fee for taking and certifying an acknowledgment, with seal affixed,
for signature to it, no charge.
Fee for each certified copy of a birth certificate, $5.00, and for each
certified copy of a death certificate, $3.00.
Uniform Commercial Code Bureau - Schedule of Fees 44.6.105 ARM
| A. | Commercial Filing -- UCC-1 & Agricultural Filing -- AG-1 | |
| Financing Statement | $7.00 | |
| B. | Commercial Filing -- UCC-3 & Agricultural Filing -- AG-3 | |
| Termination statement | no fee | |
| Continuation statement | $5.00 | |
| Assignment statement | $5.00 | |
| Partial release of collateral statement | $5.00 | |
| Statement adding or changing collateral | $5.00 | |
| Amendment changing debtor, name, secured party name and/or addresses | $5.00 | |
| Any other amendment | $5.00 | |
Form that is other than 5" X 8" or has attachment, no additional fee.
| C. | Agricultural Refilings -- AG-2 | |
| County Clerk and Recorder: certifying a refiling form and posting a notice of refiling | $4.00 | |
| Secretary of State: for each document listed on the refiling form | $2.00 | |
| D. | Request for Information -- UCC-11 | |
| Certificate of Search | $7.00 | |
| Copy of document (per page) | $0.50 | |
Fee for faxing information: $2.00 for the first page, and $1.00 for
each page thereafter.
Note: there is a minimum Charge of $1.00 for ANY copies mailed from
this office.
INCORRECT FEES WILL RESULT IN
REJECTION OF DOCUMENT
